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Procurement

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ANNOUNCEMENT TO VENDORS

Starting December 2022, the South Florida Water Management District will be implementing payment by ACH (direct deposit) for all vendors with verified ACH bank information.  An email notification will be sent to the email address provided advising of the ACH payment. The District would like to thank you for your patience during the implementation phase of this project. To change your business’ banking information, please email achsfwmd@sfwmd.gov to request an ACH Authorization Form.

Do you have a product or service you want to offer the South Florida Water Management District? Would you like to submit a bid for work on a District project? The District purchases goods and services from vendors throughout the state and nationwide. This helps us tap into the expertise and versatility offered by private businesses and the entrepreneurial community while controlling costs, expanding opportunities in the communities we serve and reaching out to small businesses.

Purchase orders and agreements are governed by the agency's commitment to quality, cost effectiveness, efficiency and fairness in a competitive arena as well as adherence to applicable statutes, rules and regulations. District employees are subject to the provisions of the Code of Ethics for Public Officers and Employees, Part III, Chapter 112, Florida Statutes.

Our procurement process is streamlined to simplify doing business with us. We invite you to register your business and explore the current solicitations/business opportunities available.

Current Solicitations/Contract Opportunities

Click ‘Procurement Calendar’ below for current Solicitations, future projects, Preliminary Results, and Official Awards. 

Documents related to Current Solicitations may be downloaded from the District’s Procurement Calendar on this website. The District currently does not support downloads to smartphones. If assistance is needed, please contact Procurement at (561) 682-2011 or the Procurement Hotline at (800) 472-5290.

Small Business Enterprise (SBE)

Small businesses play a big role in our state economy. Now, through implementation of the South Florida Water Management District's Small Business Enterprise (SBE) Rule 40E-7, Part VI, F.A.C., these firms have increased opportunities to participate in projects and initiatives that are important to our region.

The SBE program offers additional consideration to small business enterprises in the District solicitation process. The rule includes provisions for sheltered markets and SBE subcontractor participation goals in proposals and bids.

To participate, firms must be certified by the District and must demonstrate that the three-year average gross receipts of the business, together with its affiliates, does not exceed $13 million for construction, $5 million for commodities and $6 million for services.

To become a certified SBE, you must:

  • Register your business as a vendor; and
     
  • Complete a SBE Certification/Recertification Application and attach:
    • Business license
    • Tax returns for the last three years for the applicant (including affiliates) OR
    • Documentation that provides certification and expiration dates of SBE certification by another Florida government entity.

The District will review your application and respond within 60 days. Meanwhile, please visit the Procurement Current Solicitations and Contracts Opportunities Calendar to find out about current and pending procurement opportunities.

Return your completed Application and forms (forms linked below) and associated backup as an email attachment to SBEP@sfwmd.gov.

Business/Vendor Registration

Your interest in doing business with the South Florida Water Management District is welcomed. To become a registered vendor in our database, please complete and return the Business/Vendor Registration Application (brief instructions and application forms below).

We are committed to processing registration requests as quickly and as accurately as possible. To help us provide you with a timely response, please ensure the following:

  • The Business Registration Application has been fully completed, including your Federal Employer Identification (FEIN) or Social Security (SSN) number and at least one five-digit commodity code from the Commodity Code List;
  • The legal business name and FEIN submitted on the Application matches the State filing and IRS FEIN Notification Letter or most recent tax filing, or, the legal name and SSN submitted on the Application matches your Social Security card;
  • Your firm is active and in good standing with the State of Florida and/or your home state; and
  • All fictitious (dba) names are registered with the State of Florida Division of Corporations (www.sunbiz.org) in accordance with Florida’s Fictitious Name Act.

Notification of Social Security Number Collection and Usage
In compliance with Florida Statute 119.071 (5), the District is providing contractors with notice that it collects the Social Security numbers of those independent contractors without a Federal Employer Identification Number for the purpose of reporting income as required by law.

Return your completed application (forms linked below) as an email attachment to CMDM@sfwmd.gov, or fax to (561) 234-4159.

Professional Engineering Services Contracts

The South Florida Water Management District’s mission is to safeguard and restore South Florida’s water resources and ecosystems, protect our communities from flooding, and meet the region’s water needs while connecting with the public and stakeholders. Equally important elements of this stewardship are the conservation and development of water supply, the protection and improvement of water quality, the mitigation of impacts from flood and drought and the restoration and preservation of natural resources. This mission encompasses broad responsibilities and represents a large spectrum of activities and specializations.  

In order to meet the demand for professional engineering services due to legal mandates and operation, maintenance, repair, rehabilitation, and replacement requirements, the District issued a Request for Proposals subject to the legal requirements established under the Consultants' Competitive Negotiation Act, Section 287.055, Florida Statutes. Multiple consultants with the capability to provide professional engineering services were selected to assist District staff in support of these restoration and operations efforts.       

Click the contract title below to view the list of selected consultants and the work orders issued to each firm on an as-needed basis. This information will be updated on a monthly basis. 

Ecology and Environmental Scientific and Technology Support Service Contracts

The South Florida Water Management District’s geographic region covers roughly one-third of the State of Florida and encompasses vast areas of agricultural lands, water conservation areas, natural uplands and wetlands, numerous water bodies, and areas of significant growth and development. One key initiative is restoration of the Everglades – the largest environmental restoration project in the nation's history. The District also is working to improve the Kissimmee River and its floodplain, Lake Okeechobee and South Florida's coastal estuaries.

These initiatives include multi-agency projects and District standalone projects to improve the quantity, quality, and timing of water flowing through the systems. Supporting these initiatives requires the District to use many different types of science and technology-based services to meet the demands of its fiduciary responsibility, scientific research, operational and permitting activities, water management, policy formulation and decision making. Based on the breadth of the anticipated scientific support needs, the District issued a Request for Proposals and selected contractors to provide a mechanism for scientific support services in an expedited and efficient manner. The following eight disciplines have been identified:

  1. Water quality,
  2. Hydrology hydraulics and hydrogeology,
  3. Vegetation/Floristics,
  4. Soils and sediments,
  5. Fauna,
  6. Laboratory and quality assurance support,
  7. Data mining, data integration, data analysis, and technical reporting/editing, and
  8. Regulatory permitting.

Click the contract title below to view the list of selected contractors and the work orders issued to each firm on an as-needed basis. This information will be updated on a monthly basis.

Ecology and Environmental Scientific and Technology Support Services: Technical Support
 

Vendor Payment

Vendor Invoice Submittal

We are committed to processing Vendor payments within the guidelines of the applicable sections of Chapter 218, Florida Statutes. Failure to follow the instructions below regarding a proper invoice may result in an unavoidable delay in payment by the District.  To help us meet our goal, please ensure the following:

  1. Invoices are submitted to apinvoice@sfwmd.gov with copy to the District’s Project Manager and Small Business Enterprise Program (sbep@sfwmd.gov) when applicable.
     
  2. The email subject line includes the Purchase Order (PO) number and Invoice number.
     
  3. Invoices are saved in the following file format:
    • pdf file at a resolution of no less than 300 dpi;
    • name the pdf file with the Vendor’s name, PO number (currently 10 digits beginning with a 95 or 45), and invoice number;
    • do not include spaces, punctuation, or special characters

      Examples of Acceptable Invoice File Names:

    • VendorName9500005678Inv54321.pdf
    • VendorName95-5678Inv54321.pdf
    • VendorName4500012345Inv321A.pdf
    • VendorName45-12345Inv321A.pdf
       
  4. Invoices must reference:
    • the Vendor’s legal name as authorized to do business with the State of Florida;
    • the District’s Contract Number, PO Number, and Work Order Number as specified on the cover/signature page of the Work Order;
    • a unique invoice number not previously used;
    • date; and
    • a description of the materials provided or services performed, and the amount to be invoiced.
       
  5. Invoice packets must include all required attachments including Small Business Utilization Reports (when applicable) and be submitted in compliance with the requirements of all terms and conditions of applicable Contracts and POs.
     

  6. If email or pdf filing is not possible, the Vendor must provide the above to:

    South Florida Water Management District
    Accounts Payable
    P.O. Box 24682
    West Palm Beach, FL 33416-4682

To submit questions to the District’s Accounts Payable Department, please email apinvoice@sfwmd.gov with QUESTION in the Subject line of your email.

 

VENDOR ACH PAYMENT

The South Florida Water Management District has implemented payment by ACH (direct deposit) for approved vendors. To change your business’ banking information, please email achsfwmd@sfwmd.gov to request an ACH Authorization Form.

 

VENDOR PAYMENT SEARCH

Our Vendor Payment website provides information about District disbursements to vendors.

By clicking the link above, Users may:

  • Search for payments to District vendors from June 2006 to the current date, using the Recipient name
  • View payment totals for a District vendor and drill down to detailed information, including payment dates and amounts

 

Related Procurement Contacts